🎉 Cleo Release Notes: Version 2.0

A major step forward in teaching, learning, and school administration

Version 2.0 introduces significant improvements to how educators plan lessons, manage learning content, create assessments, and organize school schedules. Students benefit from more accessible learning materials, clearer course navigation, and improved access to educational resources.

This release also strengthens Cleo's reliability, expands mobile capabilities, and introduces more flexible tools for working with printed assessments and learning materials.

The release notes are organized by user role, making it easier to discover what's new and how each improvement supports everyday workflows.

At a Glance

Students - Improved course navigation, accessibility tools, unified Media Lists, and Daily Schedule indicators
‍
Teachers - Simplified Student Content, Lesson Plan Reports, expanded printing, rich text instructions, faster Activity and Assessment management, and paper-assessment photo workflows
‍
School Administrators - Automated schedule generation, draft refinement, and schedule application
‍
Mobile Users - QR-based solution uploads, profile photo management, and printed-assessment photo support
‍
Platform & AI Companion - Unified branding, resilient AI runtime, and automated Media Library content processing

Version 2.0 represents an important milestone for Cleo, bringing together smarter administration, more flexible teaching tools, accessible learning experiences, and stronger platform reliability.

🏫 For School Administrators

Automated School Scheduling

Build better school schedules with less manual effort.

School Administrators can now use Schedule Automation to generate, review, and apply school timetables based on configurable scheduling rules.

New capabilities include:

• Configure Schedule Generation: Define scheduling options, requirements, and rules before generating a timetable.
• Generate Schedule Drafts: Create proposed school schedules automatically.
• Review and Refine: Inspect generated drafts and manually adjust schedules to address practical needs.
• Validate Before Applying: Evaluate proposed schedules against scheduling constraints.
• Apply Approved Schedules: Confirm and apply successfully evaluated drafts to the school's operational schedule.

Impact: Reduces the complexity of timetable creation while giving administrators control over the final schedule.

👩‍🏫 For Teachers

Simplified Student Content Management

Organize courses, lessons, and learning materials from one intuitive workspace.

The redesigned Student Content experience makes it easier to navigate and manage instructional content.

Teachers can now:

• Navigate a clear hierarchy of Units, Lessons, and associated content.
• View and manage Unit and Lesson details.
• Access Activities, Assessments, External Assessments, and Standalone Media from their relevant locations.
• Create learning content at the appropriate level of the course hierarchy.
• Organize content more efficiently using improved navigation and management interactions.
• Create the first Unit directly from an empty course.
• Identify the source Lessons associated with Activities and Assessments.

Impact: Reduces unnecessary navigation and makes day-to-day course management more efficient.

Lesson Plan Reports with Cleo

Turn lesson plans into editable, printable reports.

Teachers can now generate reports directly from their Lesson Plans using Cleo.

The new workflow allows teachers to:

• Generate a report from an existing Lesson Plan.
• Review and customize the generated report in an editable Markdown editor.
• Save the final report as a PDF in the Media Library.
• Print the report for classroom or administrative use.

Impact: Simplifies lesson documentation and gives teachers more flexibility when preparing instructional reports.

More Flexible Printing for Teaching Materials

Take your instructional content from screen to paper.

Version 2.0 introduces expanded printing capabilities across course content and assessments.

Teachers can print:

• Unit Plans and Unit descriptions
• Lesson Plans and Lesson content
• Activity and Assessment descriptions
• External Assessment descriptions
• Standalone Media descriptions
• Activity and Assessment question lists
• Questions directly from the Activity and Assessment Builder
• Activities and Assessments from their Evaluation pages

Impact: Supports classroom instruction, offline activities, paper-based assessments, and easier sharing of teaching materials.

Rich Text Instructions for Activities and Assessments

Create clearer, better-structured questions.

Teachers can now use rich text formatting when writing question instructions for Activities and Assessments in the web application.

Formatted instructions are displayed consistently to teachers and students across supported platforms.

Impact: Makes it easier to communicate complex instructions and present questions clearly.

Faster Assessment and Activity Management

Manage learning tasks without unnecessary navigation.

The Assessment and Activity tables now provide streamlined management actions.

Teachers can access supported actions directly from the relevant tables, reducing the number of steps needed to work with existing Activities and Assessments.

Impact: Makes routine assessment management faster and more convenient.

AI-Generated Content Indicators

Know how instructional content was created.

Cleo now displays creation-status indicators for supported instructional materials, including:

• Unit Plans
• Lesson Plans
• Units
• Lessons

These indicators help distinguish AI-generated and AI co-created content.

Impact: Provides greater transparency into content creation and supports clearer instructional workflows.

Evaluate Printed Assessments with Mobile Photos

Bring paper-based student work into the digital grading process.

Teachers can now create question-based External Assessments for printing and use their mobile devices to capture completed student work.

The workflow includes:

• Create and print an External Assessment using the web application.
• Identify the student and assigned assessment through Gradebook functionality on Android or iOS.
• Capture and attach photos of completed paper assessments.
• Review uploaded student work on web or mobile.
• Record the final grade through the web Evaluation page.

Impact: Bridges traditional paper-based assessments and digital evaluation, giving teachers greater flexibility in how they assess students.

🎓 For Students

Improved Course Content Navigation

Find the learning materials you need more easily.

Students benefit from improvements to how Lessons, Activities, and Assessments are organized and displayed.

New capabilities include:

• View all Activities, Assessments, and External Assessments associated with a Lesson.
• Identify source Lessons in Assessment and Activity tables on the web.
• Navigate related learning materials more easily across supported web and mobile experiences.

Impact: Makes it easier to understand how assignments and assessments connect to classroom learning.

Accessibility Tools – Learning That Adapts to You

Understand learning materials in the way that works best for you.

Version 2.0 expands accessibility support throughout the student web application.

Text Translation. Translate supported learning content to help overcome language barriers.

Word Phrasing. Rephrase selected text using simpler language while preserving its original meaning.

Text-to-Speech. Listen to supported learning materials instead of only reading them.

These tools are available through a shared accessibility window alongside supported content, including the Syllabus, Units, Lessons, Activities, Assessments, External Assessments, and Standalone Media.

Impact: Helps make educational content more accessible and easier to understand.

A Unified Media Experience

All your learning resources, organized in one place.

Students now have a consistent Media List experience throughout the application.

Attached resources are presented in a collapsible Media section, organized into:

• Files: Uploaded documents and other learning materials.
• Links: External educational resources and references.

This experience is available across supported course locations, including the Syllabus, Course Content, Activities, and Assessments.

Impact: Makes supporting learning materials easier to find and access.

Smarter Daily Schedule

Know what's coming up throughout your school day.

The student dashboard now displays indicators for scheduled learning items within the Daily Schedule.

Students can identify scheduled:

• Lessons
• Activities
• Assessments

Each item uses a recognizable icon to help students understand their schedule at a glance.

Impact: Improves daily planning and helps students stay aware of upcoming learning activities.

📱 For Mobile Users

Upload Assessment Solutions Using QR Codes

From your computer to your phone in seconds.

Students can now upload solution files to assessment questions using their mobile devices.

The new workflow connects the web and mobile applications:

1. Open the assessment question on Web
2. Scan its QR code with Mobile
3. Upload the solution file

The uploaded file is associated with the correct assessment question and becomes available through the web application.

Impact: Makes submitting handwritten work, images, and supporting files more convenient.

Profile Photo Management – Web, Android & iOS

Make your Cleo profile your own.

Users can now upload or change their profile photos.

On the web, supported roles can manage profile photos from the Dashboard or My Profile page. On Android and iOS, Teachers, Students, and Parents can update their photos from My Profile.

Impact: Provides a more personalized and recognizable experience across devices.

Printed Assessment Photo Support – Android & iOS

Teachers can now capture, attach, and review photos of students' completed paper assessments directly from their mobile devices.

Impact: Makes it easier to collect and review paper-based student work without relying entirely on desktop workflows.

⚙️ Platform & Cleo Improvements

Introducing a Unified Cleo Identity

One recognizable experience across platforms.

Version 2.0 standardizes the approved application name, Cleo, and updates the application branding across Web, Android, and iOS.

Impact: Creates a consistent identity and experience across supported platforms.

More Reliable Cleo Experiences

Improved continuity when AI providers experience interruptions.

Cleo now uses a more resilient AI runtime designed to maintain availability when an external model provider encounters issues.

Improvements include:

• Centralized routing of AI requests.
• Automatic provider failover.
• Monitoring of provider availability.
• Recovery to preferred providers when service is restored.
• Consistent application of approved content-safety policies.

Impact: Reduces disruptions to Cleo-assisted learning, planning, and content generation.

Smarter Media Library Content Processing

Make approved resources ready for Cleo automatically.

Media Library uploads now initiate automated background processing to prepare supported documents for authorized semantic retrieval.

Once processing is complete, approved content becomes available for relevant Cleo-powered experiences.

Impact: Reduces manual preparation and helps Cleo work with newly uploaded educational resources more efficiently.